Applying to a German university often requires submitting a motivation letter (also called a statement of purpose or cover letter). This letter is your chance to showcase who you are beyond your grades and test scores. A well-crafted motivation letter can significantly boost your chances of admission by highlighting your academic interests, career goals, and fit with the program.
Here’s how to write a compelling motivation letter that stands out.
1. Understand the Purpose of the Motivation Letter
A motivation letter explains why you want to study at that particular university and program, how your background fits, and what your future goals are. It should demonstrate:
- Your academic qualifications and passion for the field.
- Reasons for choosing Germany and the specific university.
- How the program aligns with your career aspirations.
- Your personal strengths and skills.
2. Research the University and Program Thoroughly
Before writing, gather detailed information about the program’s structure, faculty, research areas, and unique features. Tailor your letter to reflect how you and the university are a perfect match.
3. Structure Your Motivation Letter
A clear structure makes your letter easy to read and professional. Use the following format:
a. Introduction (1 paragraph)
Introduce yourself, state the program and university you’re applying to, and briefly mention your motivation.
b. Academic Background and Achievements (1-2 paragraphs)
Summarize your relevant education, skills, and experiences. Highlight achievements that prepared you for this program.
c. Why This Program and University? (1-2 paragraphs)
Explain why you chose this particular program and university. Mention specific courses, professors, facilities, or values that attract you.
d. Career Goals and Future Plans (1 paragraph)
Describe how this degree fits into your long-term career plans and what you hope to achieve.
e. Personal Qualities and Skills (1 paragraph)
Highlight skills like teamwork, leadership, or problem-solving that make you a strong candidate.
f. Conclusion (1 paragraph)
Reaffirm your interest and thank the admissions committee for considering your application.
4. Writing Tips for a Strong Motivation Letter
- Be clear and concise: Aim for 1–2 pages (around 500–800 words).
- Use formal but natural language: Avoid clichés and overly complex sentences.
- Be honest and personal: Show your genuine passion and individuality.
- Proofread: Check grammar, spelling, and punctuation multiple times.
- Customize each letter: Tailor your letter for each university/program.
5. Example Opening Sentence
“I am writing to express my strong interest in the Master’s program in Environmental Engineering at Technical University of Munich, as it aligns perfectly with my academic background and career ambitions in sustainable development.”
6. Common Mistakes to Avoid
- Submitting a generic letter for multiple universities.
- Focusing only on personal goals without linking to the program.
- Overusing technical jargon without clarity.
- Repeating your CV instead of adding new information.
- Ignoring formatting and structure.
7. Final Checklist Before Submission
- Have you clearly explained your motivation?
- Is your letter tailored to the specific program?
- Did you highlight your relevant skills and experiences?
- Is the letter free of errors and well-formatted?
- Did you respect the word/page limit?
8. Additional Resources
- Check university websites for specific motivation letter guidelines.
- Use online samples and templates as inspiration, but make it your own.
- Consider feedback from professors, friends, or mentors.